Employment Wage Subsidy Scheme

Dear Payroll User,

I hope this email finds you and your family well.

Newly hired employees who would not be eligible for the Temporary Wage Subsidy Scheme (TWSS) should be setup with their normal PRSI class and NOT J9.

The Temporary Wage Subsidy Scheme (TWSS) will end on the 31/08/2020. The Scheme is being replaced with the Employment Wage Subsidy Scheme (EWSS).

https://www.revenue.ie/en/corporate/communications/stimulus/employment-wage-subsidy-scheme.aspx

While the Employment Wage Subsidy Scheme (EWSS) has been available from the 1st of July for employers with newly hired employees, the funds from Revenue will only be available in September. Revenue are currently working on a process to accommodate this.

Employers wishing to avail of the Employment Wage Subsidy Scheme (EWSS) will need to register with the Revenue. The registration to the scheme is expected to be open mid-august.
The Employment Wage Subsidy Scheme (EWSS) is expected to run until March 2021. The subsidy is an enterprise support to employers once they meet the eligibility criteria.

TWSS and EWSS will run in parallel from 1st July to 31st August, employees already on TWSS must remain on TWSS until the end of August. Employers wishing to operate the scheme from July 1st i.e. for employees not eligible for TWSS, should process the payroll for these employees in the normal manner and Revenue will review these cases at a later date and refund the subsidy due.

The Subsidy Support Values per week are:
Less than € 151.50Subsidy Payable is € 0.00
Between € 151.50 and € 202.99 Subsidy Payable is €151.50
Between € 203.00 and € 1,462.00Subsidy Payable is €203.00
Greater than €1462.00 Subsidy Payable is € 0.00

The Employment Wage Subsidy Scheme will re-establish the normal requirement to operate PAYE, USC, and employee PRSI.

Quantum will be issuing an update and notes on the operation of the Employment Wage Subsidy Scheme (EWSS) in the coming weeks. We are currently working with Revenue to finalize the requirements.

As the Temporary Wage Subsidy Scheme “TWSS” will end on the 31/08/2020. You will be required to reconcile the Payroll with the actual subsidies received from Revenue. Quantum will provide a CSV file and notes to assist with this process.

Kind regards and stay safe

Trish Blake
Customer Services Director

Easter Opening Hours 2020

Please see below office opening hours for the Easter period.

  • Our office will close at 5:00 p.m. on Thursday April 9.
  • We will be closed on Friday April 10 and Monday April 13.
  • We will reopen on Tuesday April 14 at 9:00 am.



Business Continuity Planning 30th March

30th March 2020

Further to our email of the 16h March please be advised of the following changes:

Due to the announcement last Friday and the restriction laid down in relation to the Public at large our offices will no longer be manned. Therefore there will be no receptionist to take calls.

In this regards we have amended our contact to the following:

Email:

We ask all clients to use Email as the primary contact method at present.

Quantum Payroll Support : support@qss.ie

Quantum Outsource Service : bureau@qss.ie

Quantum Accounts : accounts@qss.ie

Essential Phone contact:

We are continuing to use our main telephone number 01-2130737 however there will be the following options:

1:  Support 1-  option 1

2:  Support 2 – option 2

3:  Bureau  –     option 3

4:  Accounts –  option 4

5:  Admin –       option 5

Support 1 and 2 are for direct Quantum Payroll Support

Bureau is for those clients availing of our Payroll Outsource Service

Accounts id for Account queries

Admin is for general administration communication

Please note all Quantum Personnel will be available as usual to address queries however for the next 2/3 weeks we expect high demand for our support services in particular with addressing the application of the “Temporary Covid-19 Wage Subsidy Scheme”. Please note we will be addressing through an email communication notes pertaining to this scheme and Quantum payroll later today.

Quantum Software appreciates your understanding at these difficult times and are continuing to support clients.

Kind regards

Michael Alken

Managing Director

Business Continuity Planning (COVID-19 Virus)

As the threat of the COVID-19 (Coronavirus) develops Quantum Software is changing its work practice to incorporate the following:

  1. Home Working
  2. Digital Communication
  3. Secure data transfer platforms.
  4. Home printing facilities.
  5. Escalation process
  6. Remote Control Supervision and Management Controls.

At Quantum Software we are acutely aware of the treat imposed by this virus and are implementing these processes to protect staff and the public at large.

Our vision, should self-isolation be imposed or Government related instruction be applied to movement, is to continue the service currently being supplied as if it is office based.

The Quantum technical team have issued all staff with kits giving them the facility to work from home. 

In addition we foresee these process being enhanced as new tools become available, we would ask all clients to keep abreast of these changes by visiting our website www.qss.ie  .

Please note our email addresses:

We ask all clients to use Email as the primary contact method at present.

Quantum Payroll Support : support@qss.ie

Quantum Outsource Service : bureau@qss.ie

Quantum Accounts : accounts@qss.ie

Please ensure your queries directed to the appropriate email address.

Our support tools:

Please note the Data Protection/ GDPR processes along with level of service have been itemised within your support agreements.

Team Viewer, this product allows our support personnel to access remotely your PC’s (with your consent) should the need arise, to analyse any issue.

Sharefile , this product allows the transfer securely of sensitive data or payroll backups.

Telephones: Currently, the general contact number for all enquires is Int. 353 (0) 1 2130737 this should continue to be the direct contact number. For information these calls will be forwarded to the appropriate Quantum Software Personnel. Please be aware that the phones are directed through the existing reception therefore this method of communication may not be as efficient as email.

Kind regards

Michael Alken

PRSI & USC Changes from 01st February 2020

Within the last 7 days we received 2 notifications, one from the Department of Employment and Social Affairs and another from the Department of Finance and Public expenditure and Reform.

Both announcements reflect changes to the Quantum Payroll Calculation for 2020 as a result of the increase in the minimum wage to €10.10 which will come into effect on the 1st February 2020 and affect both the PRSI and USC calculation.

In terms of PRSI the Class A weekly threshold of €385 will increase to €395 from 1 February 2020. This requires a programming change.

In terms of the USC the changes will be implemented through changes in the USC bands.

The amendment to section 531AN of the Taxes Consolidation Act, 1997 that will be included in Finance Bill 2020 will apply as follows:

TABLE – PART 1

Part of aggregate income Rate of USC
The first €12,012 0.5%
The next €8,472 2%
The next €49,560 4.5%
The remainder 8%

Quantum Payroll will issue an update to reflect these changes, we would ask all users to implement this update prior to running February 2020 payrolls. This version is currently in test therefore we expect this to be available within the next few days.

Kind regards

Michael Alken

Christmas 2019

Extended Support Available

Quantum Payroll support lines will be available at the following dates & times over the Christmas holiday Period.

Pre Christmas

Monday 16th to Friday the 20th of December: 8.30 am to 6.00 pm
Monday 23rd of December: 8.30 am to 5.00 pm

Post Christmas, Pre New Year

Support via Email: support@qss.ie
Support via Mobile: 087 6448133
Friday 27th of December: 10.00 am – 2.00 pm
Monday 30th of December: 10.00 am – 2.00 pm
Tuesday 31st of December: 10.00 am – 2.00 pm

Extended Support Hours for First 2 weeks January 2020

Thursday 02nd January to 24th January 2020 only: 8.30 am – 6.00 pm

Easter Opening Hours

Please see below office opening hours for the Easter period.

  • Our office will close at 5:00 p.m. on Thursday 18 April.
  • We will be closed on Friday 19 April 2019.
  • We will reopen on Tuesday 23 April at 9:00 in the morning.

PRECAUTIONARY NOTICE

Microsoft released a Windows Update on Tuesday Night / Wednesday morning for both Windows 7 , 8 and 10. Unfortunately, there is an error in the update which has the potential to create a major problem with certain versions of Microsoft Access which are utilised by Quantum Payroll.

If you purchased your Quantum Payroll in 2007 or later, then you are unlikely to be affected, however, as a precaution, we would recommend that you take a copy of your payroll folder for security using Windows Explorer (and not Quantum Backup option).

If you have not installed this update on your system then you will not have a problem and you may continue as normal, but ensure that you do not install any Microsoft Security Updates until further notice.

If you purchased your payroll prior to 2007 and have installed the update then you should immediately cease using your payroll until you receive further instructions from Quantum Software as you are likely to experience problems and will likely corrupt your data files.

The problem identified is related to the following updates:

• For windows 10 Version 1809 Windows Security Update KB4480116
• For Windows 10 Version 1803 Windows Security Update KB4480966
• For Windows 7 Windows Security Update KB4480970

Our suggestion is as follows:

Take a copy of your payroll folder but DO NOT use Quantum Payroll to perform this task, we suggest you use Windows Explorer for this.

a) Uninstall the latest windows security update or stop using Quantum Payroll immediately.

b) Turn off Automatic Windows Updates. These updates can be manually updated when a clean update becomes available. If this is not turned off this particular Security update could re-install itself.

c) If these security updates have as yet been installed then we suggest postponing the installation until further notice.

We have identified the most likely cause of the problem and we are endeavouring to provide a work-around as quickly as possible. In the meantime, it is vital that you do not run the payroll for affected company files if you have installed any of the Windows Updates as detailed above.

Important Reminder for Employers – List of Employees

You will be aware that, since the end of June this year, a facility has been available to you through ROS to upload your List of Employees. If you have already successfully submitted your List of Employees, thank you.

The List of Employees is an important preparatory step for the transition to PAYE Modernisation which will ensure that both Revenue and employer records are accurate and up to date. It will ensure that all your staff are registered with Revenue as your employees.

If you have employees currently working for you that are not registered with Revenue as your employees, then from January 2019 an employer tax credit certificate (called a Revenue Payroll Notification from 1 January 2019) will not be available for these employees. In the absence of a Revenue Payroll Notification, employees will pay

emergency tax. Under new PAYE Regulations, employers will no longer be able to apply the tax credits and rate band from a P45 provided by an employee or use an employer tax credit certificate (P2C) from a previous year.

If you have not submitted your List of Employees, you should act now. Submitting a list of current employees now and continuing to operate standard P45/P46 procedures will ensure that tax credits will be available for your employees in January. The closing date for submission of the List of Employees to Revenue is 31 October 2018.

Further information regarding the List of Employees is available on www.revenue.ie/en/pmod-list (http://www.revenue.ie/en/pmod-list)

Power Outage

Please note:

We currently have a power outage in Sandyford.

This means we are currently unable to respond to calls and emails.

We expect to have power back by 4pm.

In the meantime please send all requests to
Info@qss.ie